Email service file size limits vary depending on the provider. For example, Gmail, Yahoo, and AOL have a limit of 25 megabytes per email. Outlook.com is limited to only 10 megabytes. Even desktop email clients have limits. Microsoft Outlook only allows a file send of 20 megabytes, and while Mozilla Thunderbird is unlimited, you may still experience file size limits depending on what email accounts you connect it to. ..
The trick to shrinking files using various utilities or bypassing email is to either reduce the file sizes or use a more efficient method for sending them.
Compressing Files
If the file you’re trying to send is just above the limit (for example, a 30 Mb file on Gmail), you can compress the file to just under the limit.
Right-click the file, select Send to, and then select Compressed (zipped) folder.
ZIP files are a great way to reduce the size of your files. Depending on the compression program used, ZIP files can reduce the size of a file by up to 75%. ..
If you have a compression routine that can shrink your email file below the size limits of your email service, you can attach the file to your email. Also, be sure to read about the different types of compression formats.
How to ZIP a File and Make It Smaller
Splitting Apart Archives
If you are trying to send one large archive file that contains a lot of files and folders, you can always break that file up into smaller archives that are each under the email service size limit. ..
You can’t send a ZIP file that’s under 60 Mb using Gmail or any other cloud email service.
Extracting all the files inside a file is a common way to get them into their individual files and folders.
Next, create a new archive file by right-clicking inside the folder, selecting New and Compressed (zipped) Folder.
Next, copy all the individual files and folders you just extracted from the oversized archive file. Then right-click the new, empty archive file, and select Paste.
Create a new archive file that is just under the size limit.
Copy the files and folders from the original, oversized archive file to each of the new archive files.
You can send each of these files as individual emails, until you’re done sending them all. ..
Send Files via Google Drive
Another approach is uploading the oversized file to a cloud share account like Google Drive, assigning rights for anyone with the link to view it (which is default), and sending the recipient the link to the file on Google Drive.
To do this, upload the oversized file to a folder in your Google Drive account and then open it in a new window.
Right-click on the file in Google Drive, and select Share this file.
In the Share with others window, next to Anyone with the link can copy the link.
Copy the following Google Drive file URL to your clipboard: https://drive.google.com/file/d/0B4N3V5cjx1MmNvZWlhY2FtZTJkYzI/edit?usp=sharing
Click the insert link icon to open the Google Drive file.
Please enter a valid email address.
Please send this file to your friend. They can download it from their Google Drive account.
You can send any file of any size using this approach. ..
Use Gmail Google Drive Integration
You can easily upload a large file and send the link using the integration that exists between Gmail and Google Drive. This way, you can easily share files with your friends and colleagues.
If you’re using Gmail and sending email with the Google Drive app, you only need to try to attach a file that’s larger than the 25MB limit.
Gmail will automatically upload the file to your Google Drive account with visibility for the email recipient. You’ll see a message notifying you that the file has been uploaded.
When you finish uploading your file, you’ll see a Google Drive link in your email. ..
To send an oversized file via email, you need to have a Gmail account and a Google Drive account. ..
Send Directly from Cloud
If you want to send an email that is larger than the default email size, you can do so by sending it from your cloud share account. ..
You can right-click any file and select Share on your OneDrive account.
This will open a Send Link window where you can type in the recipient’s email address and the email message you’d like to include.
Send to send the email with the link to the shared file automatically inserted.
This is a faster way to send large files, and you don’t have to worry about splitting them up into smaller files or somehow shrinking them to under the limit.
Use Your Hosting Anonymous FTP
If you have your own web hosting account, you can use the anonymous FTP feature that’s usually included with these accounts. ..
Some web hosts offer a feature called “SSL” that helps protect your online traffic. If you’re not sure if your host offers this feature, check with your web hosting provider.
If you’re logged into cPanel, just visit the FTP section and look for the username of the anonymous account. Select Configure FTP Client to see the server name that your email recipient can use to make the FTP connection.
To upload files that are larger than 2GB to your web hosting account using FTP, you can use an FTP client such as FileZilla. ..
Public FTP servers are a great way to share files with other people. ..
After you send the FTP details to your recipient, they can use their own FTP client to connect to the anonymous folder and download the file from the public_ftp folder. ..
To speed up the process of creating a large video file, you may want to use a compression algorithm that is specifically designed for large video files.
FTP technology was intended for file transfers that take a while, like this one.
Transferring
Large Files via Email
If you have a file that is large enough to require a download, then the best way to transfer it is by email. If you don’t have any download services available, then you can try transferring the file over the internet.
The cloud share method is great if you can’t split up your files into smaller archives. The FTP approach is great if you can’t find a way to split your files into smaller archives.
